Board portal solutions enable companies to securely share confidential information, while reducing the risk of cyberattacks. Security standards aren’t the same for all the board software providers. During the selection phase, IT teams should look for capabilities and features that can protect data of the company.
Security — Does the solution use encryption to safeguard data in the transit phase and at rest, or only when it is in transit? Verify that the solution has strong user authentication protocols. You should also inquire with the vendor about their experience of data breaches and how they deal with these incidents to evaluate their overall security practices.
Meeting Management — You’ll need to ensure that the system is capable of handling all aspects of planning meetings and reporting, as well as ensuring compliance with governance. Look for features like smooth processes and board books. Also, dynamically up-to-date agendas are crucial.
Document Sharing and E-Signing Find a board portal solution that has a secure environment that allows directors to collaborate easily during meetings, wherever they are located. The software should include annotating features as well as an electronic signature features to simplify the signing process.
Consider the pricing structure of the software. You’ll want to find out if the provider offers flexible pricing plans that are dependent on the size and needs of your organization. You should also think about the cost of any additional functions or integrations you could require to meet your unique requirements. This will help you find the best solution within your budget.
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